Free AI Potential Analysis – ReqCompass | Your baseline in 5 minutes

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1 · Your company and your documents

1.1 In which industry does your company mainly operate?

Machinery / plant engineering Construction / tendering (bills of quantities, procurement) Supplier / component manufacturer Electrical / automation engineering Public administration / public-sector client Other:

1.3 Which documents do you regularly review or prepare? (multiple answers possible)

Customer specifications / requirement specifications Bills of quantities / tender documents Technical specifications / requests (RFQ) Standards and compliance requirements Other:

2 · Your current process

2.1 How do you review and process specifications and tender documents today? (multiple answers possible)

Manually in the PDF / on paper, with highlights In Word / Excel, requirements copied out by hand With a self-built Excel template / database With a specialised requirements/bid tool With AI tools (e.g. ChatGPT) for individual steps Not structured at all – read when needed Other:

2.2 How many people are typically involved in reviewing a document?

2.4 How do the people involved currently work together? (multiple answers possible)

Back and forth by e-mail / file sharing Shared Excel/Word file on a network drive Meetings / alignment rounds Everyone reviews their part separately There is no fixed coordination process

3 · Volume and effort

3.1 Roughly how many specifications / tender documents do you process?

approx.

3.2 How much working time does reviewing a typical document take – across all people involved?

3.3 How much of that time is pure legwork (finding, retyping, sorting, copying requirements)?

low (under 25%) about a third about half more than half

3.4 How often do you re-evaluate similar or recurring requirements from scratch, even though you already answered them in an earlier project?

very often – we start from scratch almost every time regularly rarely – we usually reuse past work never – we have a good knowledge base for this

4 · Risks and pain points

4.1 Has a requirement ever been overlooked, leading to extra costs, rework or a dispute with the customer?

Yes, that has happened to us Almost – we caught it just in time Not that I know of It cannot be ruled out

4.2 Where does it hurt most in your specification/tender processing today? (multiple answers possible)

Too time-consuming / ties up too many experts Error-prone – requirements slip through Hard to keep track of the current status Poor traceability (who decided what?) Knowledge depends on individual people Bid submission takes too long / deadlines get tight Other:

4.3 How important are the following points to you? (please choose one per row)

	important	partly	not important
GDPR compliance / data protection
German vendor / digital sovereignty
Can run on-premises or in our own cloud
Traceable documentation for audits
Low implementation effort
Predictable, transparent pricing

5 · Goal and next step

5.1 What would you most like to improve about your current process?

5.2 Do you already use a tool for requirements/bid reviews – and if so, which one?

5.3 How would you like to receive your free assessment?

By e-mail as a short results document In a short online call (approx. 20 min), discussed together

5.4 Anything else you would like to tell us?